Booking and calendars
See and manage appointments
Who is booked today, this week, or for a specific client, in one ask.
What you'll get
- Today's bookings, this week's bookings, or one person's history, read out in plain English.
- The gaps: which slots are still open, so you know what to fill.
- Appointment status where it matters: confirmed, cancelled, no show.
Say this
Who is booked today?
What does next week look like on the consult calendar?
When is Dana Miller's next appointment?
What slots are still free on Thursday?
What it looks like
Your Claude conversation
Who is booked today?
Three on the books today, Arizona time: 9:00 Dana Miller (confirmed), 11:00 Priya Shah (confirmed), 2:00 Marc Ellis (cancelled, so that slot is actually free). Two real appointments, one hole at 2:00. Want me to check tomorrow too?
What happens when you ask
- Claude finds the calendars in the account and reads the bookings in your window.
- It reports them in the account's timezone and says which timezone that is.
- For one person, it looks up the contact first and then their appointments, past and upcoming.
Good to know
- Say the window plainly: today, this week, next Thursday, the rest of the month. Claude echoes the dates back so you can check.
- Timezone comes from the sub-account. On a new client account, confirm it once, because everything downstream inherits it.
- Booking, moving, and cancelling appointments need the full license. Reading them is free.
- Appointment totals are deliberately left out of the weekly account report. Ask for them here instead, where the window is explicit.
Where people go wrong
| What happened | The fix |
|---|---|
| "The times look an hour off." | The sub-account timezone is set to the wrong city. Fix it in GHL once and every reading is right afterwards. |
| "It missed an appointment I know about." | It is on a calendar you did not name. Ask "list every calendar in this account" and then ask across all of them. |
| "I asked for today and got this week." | Say the word today on its own. Claude prints the window it used, so you can spot it immediately. |